Tax and privacy, codes and ethics, policies and procedures

Tax and governance

Tax and Privacy

The University of Newcastle (ABN 15 736 576 735) is registered as a deductible gift recipient (DGR) under Subdivision 30-BA of the Income Tax Assessment Act 1997 and is endorsed by the Australian Tax Office as an income tax exempt charity (ITEC).

Donations to The University of Newcastle or the University of Newcastle Foundation may be eligible deductions for income tax purposes under Division 30 of the Income Tax Assessment Act 1997.

(Source: www.ato.gov.au)

Donors can claim tax deductions for gifts made to deductible gift recipients (DGRs).

The law specifies the types of gifts that can be donated. To be deductible, a gift must be of money or property that is covered by one of the gift types. These are:

  • $2 or more: money
  • Property less than 12 months: property purchased during the 12 months before the gift was made
  • Property valued at more than $5,000: a valuation by the Australian Taxation Office is required
  • Trading stock: trading stock disposed of outside the ordinary course of business
  • Cultural bequest: property gifted under the cultural bequest program
  • Cultural gifts: property under the Cultural Gift Program
  • National Estate gifts: places listed in the Register of the National Estate.

Gifts also have these characteristics:

  • They are made voluntarily
  • They do not provide a material benefit to the donor
  • They essentially arise from benefaction, and proceed from detached and disinterested generosity

Not all payments to DGRs are gifts. For example, these payments are not gifts:

  • Purchases of raffle or art union tickets
  • Purchases of chocolates, pens, etc
  • The cost of attending fundraising dinners, even if the cost exceeds the value of the dinner
  • Membership fees
  • Payments where the person has an understanding with the recipient that the payments will be used to provide a benefit for the 'donor'.

(Source: www.ato.gov.au)

A gift to a non-profit organisation is not consideration for a supply (ie donations to the University of Newcastle as defined by the ATO above do not incur GST).

The University of Newcastle complies with the Privacy and Personal Information Protection Act 1998.As we value the privacy of our donors we do not make personal information available to any other organisations. Donors and sponsors also have the right to gain access to information about themselves.

Find out more about the University's privacy obligations here.

Codes and Ethics

  • A Gift to the University of Newcastle Foundation is a voluntary contribution, originating from the donor's own volition, and does not provide material benefit to the donor.
  • Donors are able to specify the area(s) of the University to which they wish to donate. For general donations to the University, not designated to a specific area, the University of Newcastle Foundation will be responsible for the allocation of the gift.
  • The University of Newcastle Foundation ensures that donors and their gift are properly recognised, and that their wishes are fulfilled.
  • The University of Newcastle Foundation reserves the right not to accept any gift.
  • Donations to the University of Newcastle Foundation may be eligible deductions for income tax purposes under Division 30 of the Income Tax Assessment Act 1997.
  • The University of Newcastle Foundation is an eligible recipient under the Taxation Incentive for the Arts Scheme. All gifts made under this scheme (of books, artworks, music, collections, instruments etc) must be discussed with the University prior to the gift being received.
  • The University will issue a receipt for all donations. This receipt will be issued in the name of the drawer of the cheque, the person named on the credit card, or as indicated in the donation form. A letter of acknowledgment will accompany the receipt which will be forwarded to the donor.
  • All gifts and gifts-in-kind of $1,000 or greater in value are recorded in the University's Annual Report. Donors may remain anonymous if they wish.
  • All cheques should be forwarded to the University of Newcastle, The Chancellery Building, The University of Newcastle, Callaghan 2308. A letter outlining the purpose of the donation or a completed donation form should accompany the payment. The University accepts credit card (Visa, Mastercard) and cheques.
  • Where a donation funds a Prize, Scholarship, Chair or Facility, naming rights will apply in accordance with University Policy.

To ensure that the rights of the donors are protected and that the University fulfills its obligations to the donor and to itself, a Code of Conduct has been approved by University Council. This set of principles is based on the Code of Conduct in relation to Philanthropy approved by the Australian Vice-Chancellors' Committee.

The code of conduct can be found at the Universities Australia website.

Please refer to the code of practice for Australian University Philanthropy  for further information about codes of practice.

Policies and Procedures

To ensure accountability, transparency and openness in all matters relating to donations, the University of Newcastle has developed a series of policies and procedures which have been adopted by the University Council.